• Follow us


Seven reasons asset compliance blows-up

Compliance is a daunting topic. We are all very aware of the punitive fines which can come from an organisation not being compliant. There are some really simple reasons why companies fall down at such a very well known issue. So here they are spelled out so you and your organisation don’t fall victim to a whopping fine or worse - a public data or service mishap.

The statistics come from Nlyte’s independently delivered survey of Technology Asset Management (TAM).

1. Lack of ownership

Although everyone might know that an audit will happen it might not be so simple to know who the responsibility falls on to prepare for it. This is due to lack of communication and team members perhaps sometimes wanting to bury their heads in the sand when it comes to what can be a big, inglorious job. Unfortunately, ‘I didn’t know I had to do it’ won’t cut it with auditors or the bosses when they get whacked with a slap on the wrist. Coupled with people often not wanting to take ownership they feel as though if they officially are in charge then they will be the one culpable if the hated project is caught out. What really brings home the message is that only 10 per cent of IT operations believe that all assets are detectable and monitored. This level of hidden threat might result in employees not wanting to be responsible and to fix the challenge, but ultimately the organisation is responsible so must take ownership of such issues in a mature fashion.

2. Complacent with existing technology

If your old tech is compliant, secure, and well-maintained, then great! However, this can be a false sense of security as any new technologies the organisation has acquired all need to have been managed into the asset, compliance, and cyber-hygiene programme. All assets must be compliant with regulations like data protection, and likely GDPR as well for European and global firms, and there should be records on previous audits and what new assets have since been acquired.

Another pothole where organisations trip up is that sometimes they might purchase a discovery solution which they haven’t kept up regular use of and then new technology assets coming in subsequently have not been checked off. When the audit comes in they find out they are not up to date, they don’t have the latest technology updates, and they don’t have the information necessary to show true compliance with licensing or with regulation.

3. Lack of transparency over all assets

Using inaccurate processes can leave organisations in a mess when it comes to knowing what assets are connected. This lack of transparency can lead auditors to rip their hair out in frustration! 87 per cent of organisations believe only 10 per cent or more assets are in their change management database. This means organisations are aware that they are not tracking or managing their assets properly. This raises a big red flag to auditors as they can see that the company does not have a handle on the right information when questioned. All the new assets and devices which are being connected to the network causes a trouble if the business is not sure about its licensing or security management.

4. Belief there is no real risk

Often there can be a belief that there is no real risk. There can be a train of thought along the lines of ‘we are too small, they won’t come to us’ or ‘we have a great relationship with our software vendors’. Unfortunately, these are the deadly thoughts of compliance, as there is nothing stopping auditors turning up at your doorstep at any point. Only 13 per cent of Financial Officers indicate they have emerged unscathed from an audit meaning that most, when audited, must re-licence, get fined, get reprimanded, and damage is done. It doesn’t matter the size, relationship or organisation - there is always a risk, so there needs to be a programme in place to protect the organisation and yourself - and indeed, your customers from harm.

5. Not recognising the exposure other than desktops

This is a pretty common issue. A lot of organisations often have multiple processes and technology to manage their desktops and have control over the risks present. However, they don’t notice or recognise the risks outside of desktop devices. For example connected medical devices and who has access to them in a busy hospital. Servers in the data centre are another pitfall for compliance. They pose a huge risk as people can deploy instances of databases or applications for major software provider when they want to run an instance or create a development environment. This can riddle organisations with unlicensed compliance holes cause the wheels to come off the organisation's compliance situation.

6. Procrastination

As we know, procrastination is a task-killer within any business. It is amplified when dealing with busy people such as in the IT operations, finance and security departments, which all have a role to play in compliance, but a fiendishly demanding regular day-job. Compliance is often to be found at the bottom of their to-do list and so easily slips under the radar for long periods of time. However, this attitude is devastating, especially when questions are asked of the CFO or CIO by large vendors or regulators. A couple of investigative angles quickly unveils the burying of compliance tasks. The bottom line is that compliance has not been set a priority so will heads roll and some very impactful ramifications will happen as a consequence. For example 38 per cent saw responsible people reprimanded and 15 per cent faced legal action in this situation.

7. Too much noise - not enough signal

The final reason is just there is just too much noise. This can be on the network itself: The discovery solution is causing too much traffic or the organisation is collecting too much information from an ineffective solution. Ultimately, an organisation needs a solution which works for them and is customisable to its working style. Technology Asset Management can assist with all issues above, even with procrastination by sending alerts to the appropriate individuals at the right schedule. TAM can encapsulate not only desktops but servers and all kinds of connected devices, which ensures all assets are captured and compliant in real-time.

Keeping organisations compliant is a vital step to ensure the company and employees succeed without the waste of time, budget, and paperwork of unnecessarily tedious audits. TAM can stop compliance blowing up and save not only money but potentially jobs and reputations, so it’s worth investing in a reliable reputable TAM solution and ensuring the organisation manages their technology assets as smartly as possible.

Mark Gaydos, CMO, Nlyte Software

Read More

Leave A Comment

More News

Latest ITProPortal news

Redefining the term engineer in the workplace. 2019-07-01 05:00:10Lots of people have 'engineer' in their job title, but what is engineering?

The predictive art of retention – using data 2019-07-01 04:30:34As the number of people voluntarily leaving their job roles continues to rise, it is now harder than ever to attract and retain talent. More companies

Vital points to consider while choosing the platform 2019-07-01 04:00:27Selecting the best platform for your website is an absolute requirement for your business, but choosing the right platform isn’t that easy.

Modernising mission critical communications 2019-07-01 04:00:18The modernisation of mission critical communications with intelligent push-to-talk broadband solutions.

Wi-Fi 6 vs. 5G: Key advantages for businesses 2019-06-28 07:00:222019 will be a landmark year for wireless connectivity and the Internet of Things (IoT), with the launches of Wi-Fi 6 and 5G making headlines across t

Why UK government organisations are a key target 2019-06-28 06:30:44Why aren’t government organisations doing more to protect their systems, the services they manage and the citizens they serve?

Somerville bans facial recognition in public 2019-06-28 06:30:30After San Francisco comes Somerville, and after that - possibly Oakland

Russia's Google breached, users spied upon 2019-06-28 06:00:29Yandex says the attack was spotted at an early stage

Boards have woken up to the value of 2019-06-28 06:00:01Security is now a priority for boards but managing security is as complex as ever.

Seven reasons asset compliance blows-up 2019-06-28 05:30:32How TAM can help businesses stay compliant and avoid the most common pitfalls.

GDPR one year on: where do we stand? 2019-06-28 05:00:24As we pass the GDPR one-year anniversary, how has the data landscape changed?

Best practices for preventing and recovering from a 2019-06-28 04:00:29How to defend and recover from ransomware attacks.

TechRadar: Internet news

Women's Ashes live stream: how to watch England 2019-07-18 04:49:052019's epic England vs Australia cricket battle continues - can England strike back? Get a 2019 Women's Ashes live stream from anywhere on Earth.

Stage 12 Tour de France live stream: how 2019-07-18 04:43:05After a day on the flat, Le Tour riders head back to the mountains. Don't miss Stage 12 with this 2019 Tour de France live stream info.

iPhone 11, iPhone 11 Max and iPhone XR 2019-07-18 04:37:22This is potentially our best look at Apple's new iPhones so far, as case test models appear in a hands on video.

The Open 2019 live stream: how to watch 2019-07-18 04:19:34The players are on the course for the 148th Open Championship. Watch the golf with a 2019 Open live stream from anywhere on Earth.

Best translation software of 2019 2019-07-18 03:32:35Expanding into new global markets? Time to take your websites and software with you.

Dell's Black Friday in July deals are back 2019-07-18 02:01:37More Mega Deals hit the internet for Dell's Black Friday in July event.

Best cheap smartphones in Australia for 2019 2019-07-18 01:33:28Looking for a new mobile but want value for money? These smartphones offer a lot of bang for your buck.

Samsung Galaxy Tab S6 leak offers more proof 2019-07-17 21:32:12Official renders have leaked for Samsung's upcoming pro-tablet showing dual cameras and divisive rear-mounted S Pen.

Firefox will soon alert users if their saved 2019-07-17 21:21:21Mozilla is working on updating Firefox's security to integrate Lockwise password management with its Monitor tool.

Instagram is now hiding like counts in Australia, 2019-07-17 20:25:44Instagram seems to be nudging users to appreciate posts based on merit, not on how popular they are.

Microsoft Surface Pro 7: what we want to 2019-07-17 17:56:21The Microsoft Surface Pro 6 is already a great device, but what could Microsoft do with the Surface Pro 7?

macOS Catalina: macOS 10.15 release date, news and 2019-07-17 17:39:56Apple has announced macOS Catalina, the name for its macOS 10.15 release later this year. Here's everything we know.

TechCrunch » Enterprise

Investor Jocelyn Goldfein to join us on AI 2019-07-18 13:00:37Artificial intelligence is quickly becoming a foundational technology for enterprise software development and startups have begun addressing a variety

InCountry raises $15M for its cloud-based private data 2019-07-18 12:36:08The rise of data breaches, along with an expanding raft of regulations (now numbering 80 different regional regimes, and growing) have thrust data pro

VComply raises $2.5 million seed round led by 2019-07-18 09:00:47Risk and compliance management platform VComply announced today that it has picked up a $2.5 million seed round led by Accel Partners for its internat

Intel announces deep, multi-year partnership with SAP 2019-07-18 08:29:38Intel announced a deep partnership with SAP today around using advanced Intel technology to optimize SAP software tools. Specifically, the company pla

Southeast Asian cloud communications platform Wavecell acquired by 2019-07-17 23:03:49Wavecell, a cloud-communications platform for companies in Southeast Asia, announced today that it has been acquired by 8×8 in a deal worth abou

AT&T signs $2 billion cloud deal with Microsoft 2019-07-17 12:24:13While AWS leads the cloud infrastructure market by a wide margin, Microsoft isn’t doing too badly, ensconced firmly in second place, the only ot

ClassPass introduces a corporate wellness program 2019-07-17 10:24:28ClassPass has set up yet another revenue stream, signing to a corporate wellness program partners like Facebook, Glossier, Google, Morgan Stanley, Und

Dust Identity secures $10M Series A to identify 2019-07-17 10:03:30The idea behind Dust Identity was originally born in an MIT lab where the founders developed the base technology for uniquely identifying objects usin

Stonly lets you create interactive step-by-step guides to 2019-07-17 07:01:28French startup Stonly wants to empower users so that they can solve their issues by themselves. Instead of relying on customer support agents, Stonly

AlphaSense, a search engine for analysis and business 2019-07-17 06:10:14Google and its flagship search portal opened the door to the possibilities of how to build a business empire on the back of organising and navigating

ContractPodAi scores $55M for its ‘AI-powered’ contract management 2019-07-17 04:00:36ContractPodAi, a London-based startup that has developed what it describes as AI-powered contract lifecycle management software, is disclosing $55 mil

Qualtrics’ Julie Larson-Green will talk experience management at 2019-07-16 12:00:57We’re less than two months out from our first TC Sessions: Enterprise event, which is happening in San Francisco on September 5, and did you kno

Digital Trends

Best air conditioner deals: LG, TCL, and Frigidaire New! 2019-07-18 19:39:30We’re well into summer, but the hottest days are yet to come. Here are a few air conditioner deals available online right now for both portable

Walmart slashes prices on Xbox One, Sony PS4, New! 2019-07-18 19:35:37If you're in the market for a new Xbox One, Sony PS4, or Nintendo Switch games, there are quite a few Walmart discounts to choose from right now. Thi

Beats Solo3 wireless headphones still $140 off on New! 2019-07-18 19:30:58While Prime Day may have ended, Amazon has extended some deals for a few days. Wireless headphones are a popular purchase, and now on Amazon, the matt

Walmart’s Prime Day Nintendo Switch bundle deal is New! 2019-07-18 19:15:01The best bet for anyone looking to get their hands on Nintendo's latest console is to grab one of the bundle deals that pop up from time to time, and

The best free TV show episodes on YouTube New! 2019-07-18 19:05:33TV networks have made a habit of putting episodes from popular series on YouTube for free. From premium platforms like Showtime to experimental newcom

Marvel’s Avengers single-player campaign, customization make splash at New! 2019-07-18 19:00:58Marvel Entertainment is the belle of the ball at San Diego Comic-Con, as the company hosted a panel dedicated to the efforts being made to bring its p

Beat the summer heat: Walmart cuts 51% off New! 2019-07-18 19:00:28This is a perfect moment to get your own air conditioning as Walmart slashed the price of Honeywell CO25AE Portable Evaporative Air Cooler by over 50%

Stranger Things season 4: Here’s everything we know New! 2019-07-18 18:51:30After three wildly successful seasons of Stranger Things, everyone wants to know where Netflix will take the gang in season 4. Here's everything we k

Life after launch: Inside the massive effort to New! 2019-07-18 18:27:09The Apollo 11 mission put a man on the moon, but NASA didn’t necessarily preserve every step of the process. Researchers are trying to rescue th

Change from within: How the CTA could bring New! 2019-07-18 18:09:23With a sea of white, male faces as homogeneous as Wonder Bread, tech has an inclusivity problem -- and the trade group behind CES has answers. This we

Don’t miss these incredible Samsung 4K TV, QLED New! 2019-07-18 18:02:04Amazon Prime Day may be over, but Samsung's Black Friday in July sale is just heating up — and with discounts on QLED 4K TVs, 8K TVs, and sound

Digital Trends Live: Netflix loses subscribers, Uber’s in-car New! 2019-07-18 17:37:23On this episode of DT Live, we take a look at the biggest trending stories in tech, including Netflix’s subscriber loss, Uber’s in-car sho

Disclaimer and Notice:WorldProNews.com is not responsible of these news or any information published on this website.